September 2023 Board of Directors Minutes

Attendees

Board of Directors Meeting Minutes 

September 19, 2023

7:05 – Sonia Call to order –

• Introduction & Attendance
  • Meeting ground rules

Minutes Approval

• Motion to approve (Donnell), Edith 2nd

None opposed – Abigail, Edith, Jane: Abstain, did not attend last meeting – All others in favor –

Acting Executive Director Report (Elizabeth):

• • Overview of Projects
  • FY2022 Audit (Charisse)

• Motion to accept the audit (Scott), Charisse 2nd

• None opposed – None Abstaining – All in favor –

Committee Reports and Updates

• • Governance Committee (Chuck)
    • At-Large Directors – were appointed for one year terms that will expire in November. The governance committee recommends a process to re-appoint them for a second one year term (if desired) or elect a replacement prior to the new Board being seated in November. The process entails:
      • Existing at-large members will indicate to the (Acting) Executive Director if they are interested in continuing in the role
        • If yes – The seven (currently six) neighborhood association representatives on the Board will decide whether or not to confirm existing at-large members in continuing in their role
      • If there are open slots–either because not all current at large members are interested in continuing or because the neighborhood association representatives do not re-appoint an existing member–the application and selection process established last year will be run again

• Motion to accept the recommended process from The governance committee (Scott), Jane 2nd

• None opposed – None Abstaining – All in favor –

• • • Bylaws Amendment Recommendation
      • The governance committee recommends amending section 3.02.03 of the bylaws for future At-Large members to serve two year terms limited to two consecutive terms. (no 2nd required for proposal from committee)
        • Current – Section 3.02.03 At-Large Directors:  A third category of members of the Board of Directors consists of At-Large Directors selected to represent the entire Southwest Partnership community area rather than specific neighborhood organizations. These directors will be nominated from the Partnership communities, applications will be reviewed, and candidates will be selected by the designated neighborhood organization Member Directors. Three directors will be selected each year to serve one year, renewable terms.
        • Proposed – Section 3.02.03 At-Large Directors:  A third category of members of the Board of Directors consists of At-Large Directors selected to represent the entire Southwest Partnership community area rather than specific neighborhood organizations. These directors will be nominated from the Partnership communities, applications will be reviewed, and candidates will be selected by the designated neighborhood organization Member Directors. Three directors will be selected to serve two year, renewable terms limited to a maximum of two consecutive terms. Should there be an unexpected vacancy, an At-Large Directors will be replaced by the committee of designated neighborhood organization Member Directors.
        • Discussion: discovered concerns with the provision of term limits.

• Chuck Amended the proposal to:

• • • • • • Proposed – Section 3.02.03 At-Large Directors:  A third category of members of the Board of Directors consists of At-Large Directors selected to represent the entire Southwest Partnership community area rather than specific neighborhood organizations. These directors will be nominated from the Partnership communities, applications will be reviewed, and candidates will be selected by the designated neighborhood organization Member Directors. Three directors will be selected to serve two year, renewable terms. Should there be an unexpected vacancy, an At-Large Directors will be replaced by the committee of designated neighborhood organization Member Directors.

• Vote: All in favor

• Executive Director Search Committee (Scott)
  • Interviewed 5 recruiters – Selected Chuck Durakis
    • Expect 3-4 month process
• Presidents Report (Sonia)
  • Sent questions to the Anchors – Please return the answers
    • She will be meeting with the neighborhood representatives and would like to review the answers to the survey with them.

Updates/ Announcements 

• Cecilia – Housing
  • At the October Housing Committee meeting, Heron Consulting and team will be presenting an update of the Housing Action Plan, including options for implementation strategies, followed by a panel discussion with reps from community development organizations, including community perspectives, on their experience implementing similar plans. Mark your calendars and join us in person on Oct 12 at 7 PM at Allen AME Church’s Community Room at 1130 W Lexington St.
• Education
  • The education committee is working with UMB and Bill Joyner to design a quality of life survey to provide information for their community outreach and services. It will be carried out by multiple teams of volunteers over (3?) weekends in October/November with a goal to knock on the doors of most of the SWP area. You can review the questions at [https://docs.google.com/document/d/17CJnC0sMr5bIkGUgUXyKycHDms7PYnQc/edit]. If you have feedback, you can share with Bill, Abigail, or Elizabeth. 
  • At the next education committee meeting, we will begin with a sample of the nature based mindfulness/healing trauma-informed services provided by NatureWorx, located in Masonville Cove. They will do a 30-minute sample. We will meet in person in Franklin Square. All are welcome.
• Pigtown
  • 10/1 Carroll Park music series continues
  • https://facebook.com/events/s/carroll-park-music-series-2023/290403316912261/?mibextid=Gg3lNB
• Scott – Carroll Park – 
  • Construction has started on the Rec Center.
  • Thursday Playground Renovation meeting – will email Elizabeth invite to forward.
• Laura – Rooted Rotisserie opening tomorrow
• Charisse – We raised $600 for the Kidney Foundation
• Sonia – Walk thru
  • Lord Baltimore
  • Divine Light – needs a zoning variance for 16 residential slots

9:13pm – Meeting Adjourned

Motion (Sonia) to adjourn.

2nd by Chuck

All in favor – Good night!